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How to Manage Complex Travel Itineraries

June 20, 2017

A corporate travel manager’s major responsbility is to handle complex travel itineraries of executives on a nearly daily basis. From ensuring car service reservations are done right to booking hotel rooms, flights and dinner, a travel manager’s plate is filled with tasks requiring meticulous planning, organization, and attention to detail. Furthermore, making sure that these itineraries are easily accessible by the client is another challenge.

Sometimes, clients can come up with extremely complicated travel itineraries that require more planning and organization. That is why travel managers have to come up with a way to ensure even these highly complex trips are organized in such a manner that the client is happy and the travel manager is not hassled. Thankfully, there are many ways travel managers can organize and plan highly complicated and complex trips without getting stressed out. There are some wonderful apps that travel managers can use to make their workload simpler and less chaotic.

Keep All Reservation Details in a Single Place

The best way to handle multiple reservations for a single client is to keep in a single location, so that it is easy to access each reservation. Many clients constantly keep changing their travel schedule until the very end. It pays to consolidate all reservations in a single place, so that you can handle the constantly-changing demands of your client and also save time.

There are numerous apps that can help you consolidate client reservations in a single, easy-to-access location. With these apps, it is easy to send the reservation details to clients when they are rushing to catch their flights.

Offer Clients Reliable and On-Time Transportation

When professionals come out of the airport, the first thing they look for is their transport to get them to their business meetings on time.

If you are a travel manager, you should only work with executive car services that are reliable, punctual, and professional. The last thing you need is a stressed client, looking for his or her chauffeured car.

It’s important to work with a reliable car service that knows the importance of sticking to schedules and offers clients seamless service. The service should come with chauffeurs, who are trained and know the ins and outs of the city. This will help your clients reach their destination on time and in their leisure time they can get a quick tour of the city.

How to Make Corporate Travel Management Easier

Travel management can be chaotic and in a constant state of flux. However, if you are handling complex travel itineraries, the chaos and changes are even higher. Hence, it is best to be as organized as possible to ensure your clients get the best service. Uninterrupted service is what your clients are seeking and with right planning, you will be able to offer them this service and make their trip a success.

To make corporate traveler managers’ lives easier, DPV Transportation Worldwide offers a first-class business travel experience, from booking to trip fulfillment. We make it easy for travel managers to stay organized and on top of things by offering trip reminders and relaying last-minute trip details like flight delays. To experience a better business travel experience, get in touch with our friendly professionals by clicking below.

Get in touch with our corporate travel planning department by calling 1.877.378.4445 or by clicking below to request a free quote.

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